Today’s challenge.
A colleague needed to send out an email with over 20 attachments (I’m guessing because it was probably more). I came by her office to ask her for some personnel data that I needed for a department budget worksheet that I work on. So the timing was perfect. She puts the email together and has all the documents attached. She asks me if there is another way to attach so many documents. When there is a list of attachments, most people don’t realize they have to go through the scroll bar to see that there are more than the five or eight that are within view and actually miss the extent of information that has been provided.
The solution.
Zip them up. I brought up the Zip program, anything like WinZip will work, grabbed all the files she needed and attached that. It took less than five minutes and now all the recipients will receive the collection of files already foldered up in one place and viewable at a glance.
Tell me what suggestions you would have come up with for this challenge.
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[...] This post was mentioned on Twitter by Layne Tinsley, Layne Tinsley. Layne Tinsley said: Send all your attachments in one simple folder. Here's a quick tip. http://bit.ly/8C7jKj [...]
I would do the same as you.
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This post was mentioned on Twitter by LayneTinsley: Send all your attachments in one simple folder. Here’s a quick tip. http://bit.ly/8C7jKj…
How easy is it to Zip?
It is super-simple. I have been using it for years. The trial version of the program can be downloaded for free.
I have Winzip but havent had the occasion to use it yet – how easy is it?
Sorry all. I gave a suggestion and then left without giving directions or how its done. I hope you enjoy today's (December 15, 2009) post that gives you some direction. Take a look for my "quick and easy cheat" version for both Zipping and UnZipping at the very end. Tell me what you think.
Thanks everyone!
If you have adobe you can also combine the files as separate files or one master file and pdf the whole package, regardless of whether it is an excel, word, jpeg, etc type of file.
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