Administrative Sparkle

Zipping programs have their advantages and are really fast, easy, and simple to use. It will truly simplify your life if you find yourself transmitting multiple files to your contacts. Go to the end of this post for the really “quick and easy cheat” directions to zip and unzip.

What is an Archive or Zip File?

• Distribute files on the Internet: Only one Zip file transfer operation (download) is required to obtain all related files, and file transfer is quicker because the archived files are compressed.
• Send a group of related files to an associate: When you distribute the collection of files as an archive, you benefit from the file grouping and compression as well.
• Save disk space: If you have large files that are important but seldom used, such as large data files, simply compress these files into an archive and then unzip (or “extract”) them only when needed.

Program Tutorial

You can access the tutorial from the Menu, select Help, and then select Brief Tutorial.

Zipping Options.

• WinZip Classic: The powerful WinZip Classic interface is preferred if you have a general understanding of Windows and of Zip files. Most users will be quite comfortable with its Explorer-like interface once the basics of Zip files are understood.
• WinZip Wizard: The WinZip Wizard guides you through some of the most common operations involving Zip files. If you are new to Windows or unfamiliar with Zip files, you may wish to start with the Wizard and switch later to the more powerful Classic interface.

Zipping With Classic.

1. In the WinZip window, click the New toolbar button or choose New Archive from the File menu. The New Archive dialog will appear.
2. In the New Archive dialog, specify the location where you want to create the archive and type the name you want to use for your new archive, then click OK. The Add dialog will appear.
3. In the Add dialog, select the files that you want to add to your new archive and click Add.

Zipping With Wizard.

1. In the Select Activity panel, choose Create a new Zip file and click Next.
2. In the Choose Zip Name panel, type the name you want to use for your new Zip file and click Next. For example, if you are creating a Zip file that will contain some files related to yearly reports, you might type “1999 reports” as the name for your Zip file.
3. In the Select Files panel, click Add files to choose the files you want to add to the Zip file. Select the files you want to add and click OK.
4. Click Zip Now to create the new Zip file.

UnZipping With Classic.

1. In the WinZip window, click the New toolbar button or choose New Archive from the File menu. The New Archive dialog will appear.
2. In the New Archive dialog, specify the location where you want to create the archive and type the name you want to use for your new archive, then click OK. The Add dialog will appear.
3. In the Add dialog, select the files that you want to add to your new archive and click Add.

UnZipping With Wizard.

1. In the Select Activity panel, choose Unzip or install from an existing Zip file and click Next.
2. In the Select Zip File panel, click on the Zip file you want to work with and click Next. The Unzip panel will appear.
3. In the Unzip panel, click Unzip Now to unzip (extract) the files in the archive. The WinZip Wizard will open a Windows Explorer window showing the unzipped files.

Quick and Easy Cheat to ZIP.

This is the drag and drop method.

1. Execute WinZip.
2. Open your directory.
3. Select your documents (you can select more than one file by pressing the Alt key or the Ctrl key and clicking the left mouse button).
4. Drag your selections into the WinZip window.
5. It will ask you to provide various information. The most important, giving it a folder name and you can browse your directory folders for a location. The “Add to Archive” name field is already highlighted when the Add window automatically appears.  Provide the name and location here.
6. Click the Add to the right of that field.

Quick and Easy Cheat to UnZip.

This is the drag and drop method.

1. Double-click on the zip file you have been provided. This will open the zip folder with a full view of all the files within it.
2. View or Save
   2a.   View. Double-click on the document and it will execute in its appropriate program.
   2b.   Save. Select your documents (you can select more than one file by pressing the Alt key or the Ctrl key and clicking the left mouse button).
3. Drag your selections into the directory folder you would like the folders saved.

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