Administrative Sparkle

The question is “How do you keep track of all the website accounts, their links, and passwords?” With all the information out there, who even gets real “paper” mail in their home mailbox? Yes, you still have one and it’s out there collecting cobwebs. I check my mail every couple of days, only because I get NetFlix (an online website that needs a password). Other than that, I wouldn’t check my mail for a week or two. Although have been known to check it a month at a time.

We can now do all our banking and bills online. Eliminating shredding bills and bank statements with our account numbers on them, postage stamps (I don’t think USPS is very happy about that), and buying checks. I actually only write one check once a month and actually wished my complex was up-to-speed in the technology age to offer that online. Yes, I could actually eliminate that completely by using my bank’s “automatic bill pay” service, but I still prefer to make that determination. Downside: it’s pretty tough to fight those late payment fees when it’s done electronically. Just can’t argue the submission date.

Outlook Notes:
I used to use this one. Each website got it’s own little note in a designated category color. This worked for a while, but recently I found it is like looking for the egg in the Easter egg hunt because I have collected quite a collection of websites with information that use password access. So onto a better system.

Excel:
This one is great for organizing all the information into a spreadsheet where you can also sort the information alphabetically.

OneNote:
I initially put the information in Excel so I can sort the information and put it into OneNote. It’s a lot like a scrapbook. I keep various books that I collect information. Looks something like this:

There are a couple of ways this can be done. Copy and paste or attach the actual file. Either way it keeps all my information in one place and easy to find.

Outlook Contacts:
Another idea I have is to create a separate Contacts folder just for websites and their various details. In Outlook Contacts you can manipulate the information in different views, sorting, and categories.

For now the OneNote works for me. However, I’m one of those people who catalog my books, CDs, and DVDs and Contacts would arrange it more like an electronic card catalog.

Would love for you to share your ideas, suggestions, or tips you have on how you keep track of all your websites and their corresponding passwords.

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